Privacy Policy

Portal365 uses this Privacy Policy to notify you of our procedures, guidelines and policies regarding personal information collection, disclosure, use and protection received through your use of our website (the “Site”), as well as other related Android and IOS Applications, browser extensions and other services which we provide (collectively, referred to as the “Service”). This Privacy Policy also informs you about your rights and options regarding your personal information, how you can contact us to update/modify the information and how to get answers to any question you may have that pertains to our privacy practices.

EU GDPR Compliance

The policy detailed herein complies with the US and the English Laws, and it contains that which is a mandatory requirement for the EU General Data Protection Regulation (GDPR). In agreement with the requirement of the law, we orientate you on your responsibilities and rights when User’s Data is involved. We do not disclose, share or sell any personal information collected by us through the access and use of the Service to any third party unless as contained in this Privacy Policy. Furthermore, in compliance with the GDPR stipulations, Portal365 is a “data processor,” while our Users are “data controllers.” Our Users are liable for agreeing to our information gathering requirements and meeting up with other practices for each User. We have designed the Service in a way that secures the privacy of our esteemed Users regarding their personal information. We value, respect and honor our User’s right to privacy

Information collection and use

Personal Information we collect

For this Privacy Policy, the term “Personal Information” refers to any information that can be directly used to identify a specific individual. Where applicable, we indicate the purpose for which we request a specific Personal Information as well as the outcome of failure to do so. If you do not provide the Personal Information required from you, you may be hindered from maximizing the benefit provided by through the Service if that information is mandatory to offer you the service or if we are legally bound to provide it.

Personal information provided by you

We collect Personal information through two methods:

Account Creation or Registration

If you chose to become a registered user of the Service, it would be required of you to submit your full name and the NGO information that you are creating the account for, that information needed are: NGO full name, NGO initials, Country of work. To access your account you will be required to provide email and password (jointly referred to as login details). We don't collect any specific information about the visitors while they didn't register for the service, offer their information voluntarily and accept the Terms and Conditions of the Service. After you create the account, you may be asked to provide other personal information such as phone number, address, and job title, and these information aren't required to create an account and you may provide them if there was a need of these information by the NGO you're working for.

When the user is browsing through our Service

We use the Google Analytics service to collect, save and analyze the visitors' information and behavior. We use such information for marketing purposes. This information is and not limited to:

  • From where the visitor came (Google search, Facebook, etc.)
  • The county of the visitor.
  • The visited pages.
  • The duration of visits.

When the user starts using our service, we keep the information that the user created. These data are and not limited to:

  • Login information.
  • Projects proposals.
  • Projects management process through the system.
  • Any other activities in the system.

Information we automatically collect

Log Data

When you access or use our Service, our servers automatically receive non-personal information which your browser sends to our servers whenever you visit our Service (“Log Data”). This may include varying information such as browser type, IP Address, the web pages you visit, the search keyword you use, any advertisement that you check.

Cookies and Other Similar Technologies

Like many other websites, we engage the use of a cookie to collect further website usage information which we use to improve our Service and enhance our Services. A cookie is regarded as a small text file which we transfer to your computer’s hard disk. Accepting cookie enables certain functionality of the Service to be accessible to users. A cookie is deleted from the computer’s hard drive when you disconnect from or leave the Service. A persistent cookie remains after you end the browsing session and may be used during your subsequent sessions to the Site or App. A cookie can be disengaged by checking the web browser’s settings or directory. Most internet browsers have been automatically programmed to accept cookies. We use cookies for a better understanding of how you interact and relate with our Service. We also use the cookie to monitor collective usage by our users and web traffic analysis on the Service and to improve our Services.

Links to other websites or services

Our Service may include links to third party websites. Having such a link on our Service does not represent our authorization, endorsement, or representation of our relationship or affiliation with such third party. Users should be aware that we do not exercise any authority or control over such liked websites. The websites have their privacy practices, cookie usage or information collection guideline. They may follow different rules relating to the use and disclosure of the information you submit to them. We are not liable or accountable for the content, security measures, privacy practices and other policies of the linked websites or services whose accesses are provided via the Service. We at this moment advice you to carefully study the privacy statements of such website before submitting any Personal Information to them.

How we use personal information

We use your Personal Information to:

  • create and manage your user account, provide our Service, process transactions and payments, and respond to your inquiries;
  • communicate with you (as necessary) to verify your account and for various operational and informational purposes, such as account management, customer support, or Service maintenance, including by periodically messaging you service-related promotions;
  • tailor our Service to align with the specific needs of the user (for instance, we may use cookies and similar technologies to remember your choices and preferences);
  • collate or gather your Personal Information for analytical or statistical purposes;
  • provide customer support;
  • enforce the full agreement to our Service and our other legal rights; and
  • comply with applicable legal injunctions, industry standards, and practices.

How we disclose personal information

We may share Personal Information about our users as detailed below or otherwise disclosed to you at the time which the information is collected.

  • Relevant Service Providers

    We engage the use of some reliable third parties to carry out functions and provide services on our behalf. These services include; web maintenance and hosting, performance evaluation, error monitoring, debugging, transaction and billing, customer support, database management, and promotional campaigns. We may disclose your Personal Information with these relevant third parties, only to the extent required for them to perform their basic or specific functions. We require these third parties to maintain a high standard of privacy and security when dealing with the Personal Information the process on our behalf.

  • Complying with Appropriate Laws and Law Enforcement Agencies

    We engage the use of some reliable third parties to carry out functions and provide services on our behalf. These services include; web maintenance and hosting, performance evaluation, error monitoring, debugging, transaction and billing, customer support, database management, and promotional campaigns. We may disclose your Personal Information with these relevant third parties, only to the extent required for them to perform their basic or specific functions. We require these third parties to maintain a high standard of privacy and security when dealing with the Personal Information the process on our behalf.

  • Transfer of Business

    Portal365 may transfer, sell or share some or all our assets, including but not limited to user’s Personal Information. This is as a result of the acquisition, merger, reorganization, the sale of assets, or any similar transaction, or in the case of bankruptcy or insolvency.

Data security

Portal365 is very particular about securing the privacy of your Personal Information. We use adequate electronic and administrative tools designed to protect your Personal Information against illegal or unlawful destruction, unauthorized alteration, accidental loss, improper disclosure or access, misuse and any other illegal form of processing or accessing the Personal Information in our trust. Please be informed that no security measure assures perfect safety, or that is to be construed as impenetrable. Portal365 cannot and doesn't guarantee that your Personal Information will not be viewed, assessed, altered, disclosed or destroyed by a violation of any of our physical, administrative, and electronic safeguards, depending on the requirements under applicable law to ensure or guarantee information security.

Your right

If you choose at your discretion, at any time that you no longer wish to receive promotional or marketing information from us, kindly follow the “opt-out” or “unsubscribe” prompt provided in any of the communications we send to you. Furthermore, you can also “opt-out” from receiving such communications from us by sending your request through our email. Be informed that even after you “opt-out” from receiving marketing communications from us, you may receive administrative messages from us about the Service.

Data transfers

Portal365 is a Lithuania-based company. Personal Information that we collect from registered users may be transferred to, and stored in our databases at any of our affiliates, partners or service providers which may be domiciled inside or outside the European Economic Area (“EEA”) and Switzerland (including the United States) or anywhere. By submitting your Personal Information, you consent to such data transfers. Your Personal Information may be transferred to other countries that do not have the same data privacy and protection laws as the country in which you initially provided the information. When we transfer or disclose your Personal Information to other countries, we will protect that information according to our Privacy Policy.

Updates or modifications to this privacy policy

This Privacy Policy is subject to frequent modifications or updates for any or no reason. A subsequent version will apply to personal information collected while it was in place. We will duly inform you of any updates or modifications to this Privacy Policy by publishing the new Privacy Policy on the Service indicating the date of the last modification or update. Kindly check this Privacy Policy frequently for any changes.

Contact us

Portal365 is the corporate organization saddled with the task of processing your Personal Information. If you have further enquires, comments or remarks concerning this Privacy Policy, or if you desire to exercise your rights about your Personal Information, kindly contact us through our email:

Terms of Use

We heartily welcome you and appreciate your interest in our website (the ‘Site”), along with all other related websites, networks, Android and IOS Applications, and other services which we provide (jointly referred to as the “Service”). These Terms and Conditions are considered to be legally binding agreement between you and Portal365 (“We”, “Us” or “Our”) concerning your access to and use of the Service.

Carefully read the terms below carefully

By ticking on the “I accept,” dialogue box or by accessing, using, downloading, or installing, you represent and consent that you have duly read and understood the terms and conditions and, as a prerequisite to your use of the service, you consent to be bound by the terms and conditions, including portal365’s privacy policy and any additional policies, terms, and guidelines portal365 may provide from time to time (collectively, these "Terms"). If you are not eligible, or you do not consent to the terms, then you are not allowed to use the service. Your access to the service and the use of the service, and portal365’s provision of the service to you represent an agreement by portal365 and by you to be bound by these terms. Please diligently read the service’s privacy policy for information concerning our collection, use, storage, the disclosure of your personal information. The portal365 privacy policy is incorporated by this reference into and made a part of, these terms.


For a user to be eligible to use the Services, he/she must not be less than 18 years of age. By consenting to these Terms and Conditions, you warrant that:

  • you are not less than 18 years of age,
  • you have not been previously removed or suspended from the Service, and
  • your registration, access, and use of the Service is according to the applicable laws and regulations.

If you are a corporate body, company, organization or entity, the individual consenting to these Terms and Conditions on behalf of any of the above-mentioned institutions warrants that they have appropriate authority, and approval to bind the institution to these Terms and Conditions and references to you herein (and all your responsibilities hereunder) will refer to such institution any individual using the Service on the institution’s behalf.

Account creation and registration

To access and use most functions and features of the Service, you must create an account and register an account. To do this, you may be required to submit some Personal Information to us. Personal Information includes your full name, email address and other vital information. You consent that the information you submit to us is correct and that you will keep it correct and updated at all times. When you register for an account, it is a basic requirement that you provide a username and password (jointly referred to as login details). You are exclusively responsible for sustaining the strict confidentiality of your account information, and as such, you accept all responsibility for every activity that occurs under your account.

Access and use

  • Permission to Access and Use

    Depending on your complete and ongoing compliance with these Terms and Conditions, Portal365 grants you limited, non-transferable, non-sub licensable, revocable permission to access and use the Service for your personal or institutional use that is for the institution you represent and at the level of service which you have duly paid all applicable charges.

  • Limitations

    Except and exclusively to the extent to which such limitation is impermissible under applicable law, you may not:

    • distribute, reproduce, publicly display or perform the Service;
    • make alterations to the Service; or
    • attempt to bypass or circumvent any feature of the Service, including any security set up or access control mechanism.

    If you have been prohibited from using the Service under applicable law, you may not use the Service.

Proprietary rights and ownership

The Service is owned and managed by Portal365. The graphics, visual interfaces, design, compilation, data, information, computer code (including source or object code), products, software, application, services, templates, and all other elements of the Service (collectively referred to as “Materials”) provided by or through Portal365 are protected by intellectual property and other applicable laws. All Materials that are included in the Service are the property of Portal365 or its designated third party licensors. Except as expressly stated by Portal365, you may not make use of the Materials. Portal365 reserves the exclusive rights to the Materials not explicitly granted in these Terms and Conditions.

User content

General User Content

Certain functions or features of the Service may allow users to upload their content to the Service. This includes but not limited to project proposals, reports, documents, messages, reviews, videos, photos, images, text, logos and other types of content (“User Content”) and to publish (or post) the User Content on the Service. To this end, you retain any copyright and other applicable proprietary rights that you may possess regarding your User Content which you post/publish on the Service. Nonetheless, we require specific permission from you for us to provide our Service.

Limited License Grant

By posting or publishing User Content to or through the Service, you grant Portal365 a worldwide, royalty-free, non-exclusive, fully paid license and right (including right to sublicense) to host, store, display, transfer, perform, modify, or reproduce for the purpose of formatting for display, and distribute your User Content, in whole or in sections, in any media format and through any media channel known now or developed hereafter. You grant Portal365 that right to benefit from the service to the fullest, and to ease the reach and use of your information when you use the service, that doesn't mean by any means that Portal365 has the right to use your information in illegal way or any other way that could harms you or violates your rights including the use of your information for other purposes that you didn't consent to, unless prior permission from you for Portal365 that states what are those permissions.

Subscription service and cancellation policy

The paid service to which the user subscribes to may include automatically recurring payments for periodic bills (“Subscription Service”). As for the subscription, once the user accepts to the annual subscription and provides the necessary information of the credit card, the payments will be extracted automatically annually until the user cancel the subscription manually. If you subscribe for such Service, you authorize Portal365 to periodically bill, on an ongoing basis and until the cancellation of the Subscription Service or the termination of your account. The billing date is synchronous with the date when you made your first successful subscription to the Service.

Prohibited USE

By accessing and using the Service, you consent not to:

  • access or use the Service for any unlawful purpose or to breach any local, state, national, or international law;
  • breach, or motivate others to breach, any third party right, including by misappropriating or breaching any intellectual property right of any third party;
  • disrupt the security features of the Service, through:
    • circumventing or bypassing features that prevent certain use or reaching content that you are not allowed to reach, or any other violation like that;
    • Decompile, reverse engineer or attempt to discover the source code of any aspect of the Service except to the limit to which such activity is permitted under applicable law; or
    • Password “mining,” hacking, or using any other unlawful means of interference;
  • alter or create derivative work of any section of the Service;
  • rent, transfer or otherwise sell the access permitted under these Terms and Conditions or any Material or any ability or right to access, view or use any Materials.

Copyright policy

DMCA notification

Portal365 strictly complies with the stipulations of the Digital Millennium Copyright Act which applies to Internet Service Providers. If you perceive any intellectual property rights-related complaint about Material posted or published on the Service, you may contact our Designated Agent. Any notice claiming that a Material posted on or hosted by or distributed through the Service violates an intellectual property right must contain the under listed details:

  • a physical or electronic signature of the person authorized or designated to act on behalf of the owner of the copyright or other intellectual right claimed to have been violated;
  • a detailed description of the copyrighted work or other intellectual property that you claim has been violated;
  • a detailed description (that is sufficient to identify the material) of the material that you claim is violating and where it is located on the Service;
  • your detailed contact address, email address, and telephone number;
  • a statement written by you that you have a good faith belief that the use of the materials on the Service of which you are complaining is not authorized and permitted by the law, the copyright owner, or its agent; and
  • statement by you that the above information in your notice is correct and that, under penalty of perjury, you are the actual intellectual property or the copyright owner or designated to act on the person's behalf.


In case you did not pay the subscription fees, your paid subscription ends withour renewal, or if we couldn't collect the subscription fees from you due to insufficient fund or invalidity of your payment card, then your account will be suspended and in order for you to access it again, you'll need to pay the subscription fees or renew your subscription. If you did not pay the subscription fees then your data will be allowed to be on our servers for 6 months maximum. If you paid the subscriptions fees or renew your subscription within this period then you can access your account again and find your pre-entered data. If 6 months passed and you didn't pay the fees or renew the subscription then your account will be deleted including all of your data, and there will be no ability to recover them. If at any given time we discover that you have breached any provisions of these Terms and Conditions, your authorization to access and use the Service shall be automatically terminated. Furthermore, Portal365 may, at its exclusive discretion terminate your account, or suspend your access to the Service, at any given time and for any or no specific reason, with or without notice.


You are liable for your use of the Service, and you will defend and indemnify Portal365 and its directors, officers, consultants, employees, subsidiaries, affiliates and agents (collectively referred to as the “Portal365 Entities”) from and against any and every claim brought by a third party, and any related liability, damage, expense (including reasonable attorneys’ fees), loss and costs, arising as a result of or in connection to:

  • your access to, use of, or misuse of, the Service;
  • your breach of any aspect of these Terms and Conditions, any agreement, representation, or warranty referenced in herein, or any applicable law, stipulation or regulation;
  • your breach of any third party right, including any intellectual property right or publicity, confidentiality, or privacy right; or
  • any misunderstanding between you and any third party.

We reserve the exclusive right, at our own expense, to assume the defense and control of any dispute otherwise subject to indemnification by you (without limiting your indemnification obligations concerning that dispute), and in that case, you consent to support our defence of those claims.

Disclaimer statement and warranties

The service, materials, and content available through the service are provided on an “as is” and “as available” basis. Portal365 disclaims all warranties of whatsoever kind, whether expressed or implied, about the service, the materials, and content offered through the service, including (a) any implied warranty of merchantability, fitness for a specific purpose, title, quiet enjoyment, or non-infringement; and (b) any warranty arising as a result of dealing usage, or trade. Portal365 does not warrant that the service or any aspect thereof, or any materials or content provided via the service, will be uninterrupted, secure, error-free, and free of viruses, or other harmful/destructive components, and portal365 does not warrant that any of the aforementioned errors will be promptly corrected. No information or advice, whether oral or written, obtained by you from the service or portal365 entities or through any materials or content available via the service will create any warranty regarding any of the Portal365 entities or the service that is not expressly stated in these terms and conditions. Portal365 is not liable for any damage that may result from the service and your dealing with any other service user. You understand and consent that you use any aspect of the service at your sole risk and discretion, and that we are not responsible for any damage to your property (including your computer or mobile device used in connection with the service) or any loss of data, including user content.

Limitation of liability

To the fullest extent permitted by the appropriate law, under no circumstance shall the portal365 entities be accountable to you for any indirect, special, incidental, punitive, or consequential damages (including damages for loss of profits, business, goodwill, or any other intangible loss) arising as a result of or in connection with your access to the service or use of the service, or your inability to access or use thereof, the service or any content or material on the service, whether based on tort, warranty, contract, (including negligence), statute, or any other legal suggestions, and whether or not any portal365 entity has been informed of the possibility of damage. Except as detailed above and to the maximum extent permitted by the law, the aggregate liability of the portal365 entities to a user for all claims arising as a result of or pertaining to the use of or the inability to use any aspect of the service or otherwise under these terms and conditions, whether in tort, contract or otherwise, is restricted to the greater portion of the amount you have paid to portal365 for access to the service and use of the service in the month prior to the circumstance giving rise to claim.

Governing law

These Terms and Conditions shall be monitored and managed according to the laws of Lithuania without considering the conflict of the law. You and Portal365 agree to the personal and exclusive jurisdiction of the State and Federal courts situated in Vilnius for proper resolution of any law case or court proceeding permitted under these Terms and Conditions.

Service modification

Portal365 reserves the right, at its exclusive discretion to alter, modify or discontinue the Service at any given time (including by limiting or canceling certain features of the Service), on a temporal or permanent basis, without prior notification to you. Portal365 will accept no liability for any alteration, modification or change to the Service or any suspension or cancellation of your access to or use of the Service. Service Fees are non-refundable.

Portal365 uses cookies to provide necessary site functionality and improve your experience. By using our website, you agree to our privacy policy and our cookie policy.